Processing of Personal Data

Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

You can submit your applications and requests regarding your personal data, if you wish, via the Data Subject Application Form.

For detailed information about the terms of use regarding cookies, you can access the Cookie Policy.

  • Ekol Lojistik A.Ş. Employee Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      EMPLOYEE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Information

      Detailed information regarding the personal data processed relating to employees is published in a manner accessible only to our employees, and they have been provided with detailed information on this subject.

      If you are a former employee of Ekol, you may submit requests regarding your processed personal data and exercise your rights by using one of the application methods set out in this Privacy Notice.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Employee Candidate Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      EMPLOYEE CANDIDATE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Processing Personal Data
      • Name
      • Surname
      • Date of Birth
      • Nationality
      • Driving Licence Status/Type
      • Signature
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Planning of Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, information and documents provided by you, and through private employment agencies.
      Contact Details
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail
      • Home Address
      • Home Telephone Number
      • Mobile Phone Number
      • Work Address
      • Company Name/Title
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Execution of Communication Activities, Planning of Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, information and documents provided by you, and through private employment agencies.
      Personnel Data
      Processed Personal Data Purposes of Personal Data Processing
      • Resume Information
      • Position/Title Information
      • Military Service Status Information
      • Certificate of Employment/ Service Certificate
      • Fit-to-Work Report
      • Reference Information
      • Information on Availability to Work Out of Town/Abroad
      • Overtime Availability Information
      • Shift Work Availability Information
      • Travel Restriction Information
      • Applied Position Information
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Planning of Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, information and documents provided by you, and through private employment agencies.
      Financial Information
      Processed Personal Data Purposes of Personal Data Processing
      • Salary Expectations
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Planning of Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, information and documents provided by you, and through private employment agencies.
      Professional Experience Information
      Processed Personal Data Purposes of Personal Data Processing
      • Degree Information
      • Information on Attended Courses
      • In-Service Training Information
      • Certificates
      • Foreign Language Proficiency
      • Computer Skills Information
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Planning of Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, information and documents provided by you, and through private employment agencies.
      Special Category Personal Data
      Health Information (Within the Scope of Employment Processes for People with Disabilities)
      Personal Data Processed Purposes of Personal Data Processing
      • Information Regarding Disability Status
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Planning of Human Resources Processes, Execution of Contract Processes, Execution of Audit/Ethics Activities, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your health data is processed in accordance with the purposes listed above, based on the following legal grounds specified in Article 6 of the PDPL;

      • It is necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services, and social assistance.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed forms, information and documents provided by you, and through private employment agencies.
    • Transfer of Personal Data

      Your personal data may be transferred to our Affiliates and Subsidiaries for the purposes of planning human resources processes, by complying with the rules regarding domestic transfers set out in Article 8 of the PDPL and by taking the necessary technical and administrative measures.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Intern Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      INTERN

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Information

      Detailed information regarding the personal data processed relating to interns is published in a manner accessible only to our interns, and they have been provided with detailed information on this subject.

      If you are a former intern of Ekol, you may submit requests regarding your processed personal data and exercise your rights by using one of the application methods set out in this Privacy Notice.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Intern Candidate Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      INTERN CANDIDATE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      • Date of Birth
      • Signature
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Execution / Examination of Business Activities, Planning Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and through electronic systems.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail
      • Home Address
      • Mobile Phone Number
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Communication Activities, Execution of Activities in Accordance with Legislation, Planning Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and through electronic systems.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Resume Information
      • Information on the Position Applied For
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Execution / Examination of Business Activities, Planning Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Professional Experience Information
      Processed Personal Data Purposes of Personal Data Processing
      • Qualification Information
      • Foreign Language Skills
      • Computer Skills
      		 Execution of Employee Candidate/Intern/Student Selection and Placement Processes, Execution of Application Processes for Employee Candidates, Execution of Activities in Accordance with Legislation, Execution / Examination of Business Activities, Planning Human Resources Processes, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
    • Transfer of Personal Data

      Your personal data; may be transferred to our Affiliates and Subsidiaries for the purposes of planning human resources processes and execution of employee candidate/intern/student selection and placement processes.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Subcontractor Employee Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      SUBCONTRACTOR EMPLOYEE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Processing Personal Data
      • Name
      • Surname
      • Date of Birth
      • Gender
      • Marital Status
      • Registration Number
      • Photograph
      • Signature
      • Turkish ID Number
      • Place of Birth
      • Mother and Father’s Names
      • Nationality
      • Copy of ID
      • Copy of Professional ID
      • Foreign ID Number
      • Vehicle Registration Number
      • Passport Number
      • Driving Licence Number
      • Licence Number
      		 Execution of Audit/Ethics Activities, Execution / Examination of Business Activities, Execution Of Activities For Ensuring Business Continuity, Execution of Internal Audit / Enquiry / Intelligence Activities, Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Conducting Training Activities, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Employee Satisfaction and Engagement Processes, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Conducting Advertising/Campaign/Promotion Processes, Execution of Marketing Analysis Studies, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Execution of Occupational Health/Safety Activities, Execution of Contract Processes, Following up Requests/Complaints, Execution of Goods/Services Production and Operational Processes, Receiving and Evaluating Suggestions for Business Processes Improvement, Execution of Goods/Services Procurement Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Finance and Accounting Activities, Execution of Goods/Service Sales Processes, Execution of Logistics Activities, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via powers of attorney, contracts, and printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail
      • Mobile Phone Number
      • Work Address
      • Workplace Name/Title
      • Social Media Account Names
      • Home Telephone Number
      • Home Address
      • Work Telephone Number
      		 Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Conducting Training Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Employee Satisfaction and Engagement Processes, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Advertising/Campaign /Promotion Processes, Execution of Marketing Analysis Studies, Execution of Fringe Benefits and Interests Processes for Employees, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Execution / Examination of Business Activities, Following up Requests/Complaints, Execution of Goods/Services Production and Operational Processes, Execution Of Activities For Ensuring Business Continuity, Receiving and Evaluating Suggestions for Business Process Improvement, Execution of Goods/Services Procurement Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Movable Property and Resources, Ensuring The Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Finance and Accounting Activities, Execution of Goods/Service Sales Processes, Execution of Logistics Activities, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      • Disciplinary Investigation
      • SSI Employment Registration Form
      • Fit for Work Report
      • Payroll Information
      • Asset Responsibility Certificate
      • Health and Safety Reports and Documents
      • Shift Information
      • Personal Protective Equipment/Inventory Information
      		 Execution of Audit/Ethics Activities, Execution / Examination of Business Activities, Execution Of Activities For Ensuring Business Continuity, Execution of Internal Audit / Enquiry / Intelligence Activities, Fulfilment of Obligations Arising from Employment Contracts and Legislation for Employees, Conducting Training Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Employee Satisfaction and Engagement Processes, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Advertising/Campaign/Promotion Processes, Execution of Marketing Analysis Studies, Execution of Fringe Benefits and Interests Processes for Employees, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Ensuring the Security of Physical Spaces, Execution of Goods/Service Purchasing Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Finance and Accounting Activities, Execution of Goods/Service Sales Processes, Execution of Logistics Activities, Execution of Goods / Services Production and Operation Processes, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via contracts, powers of attorney, and printed and electronic forms.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Judicial Authorities
      • Information in Correspondence with Administrative Authorities
      • Information in the Case File
      • Information Covered by Notices/Warnings
      • Records relating to wage garnishment, etc.
      • Contract Information
      		 Fulfilment of Obligations Arising from Employment Contracts and Legislation for Employees, Execution of Fringe Benefits and Interests Processes for Employees, Execution of Activities in Accordance with Legislation, Follow-up and Execution of Legal Affairs, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Execution / Examination of Business Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Data processing is necessary for the establishment, exercise or protection of any right.
      Methods of Collecting Personal Data The personal data mentioned above is collected via contracts, powers of attorney, and printed and electronic forms.
      Professional Experience Information
      Personal Data Processed Purposes of Personal Data Processing
      • Certificates
      • In-Service Training Certificate
      • Health and Safety Training Certificates
      • Course Attendance Information
      		 Fulfilment of Obligations Arising from Employment Contracts and Legislation for Employees, Execution of Fringe Benefits and Interests Processes for Employees, Execution of Activities in Accordance with Legislation, Follow-up and Execution of Legal Affairs, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring The Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Execution / Examination of Business Activities, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via both printed and electronic means.
      Visual and Audio Recording Information
      Processed Personal Data Purposes of Personal Data Processing
      • Audio Recordings
      • Visual Recordings
      • CCTV (Images/Photographs)
      		 Execution of Employee Satisfaction and Engagement Processes, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organisational and Event Management, Execution of Advertising/Campaign/ Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • The explicit consent of the data subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via visual and audio recording devices and CCTV cameras.
      Physical Spaces Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • CCTV Recording Information
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of the Data Controller’s Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject.,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via CCTV cameras.
      Transaction Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • Source IP
      • Destination IP
      • Date/Time
      • Traffic Data
      • Port Number
      • Username
      		 Execution of Information Security Processes, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data Your data is collected via electronic systems.
      Special Category Personal Data
      Health Information
      Processed Personal Data Purposes of Personal Data Processing
      • Periodic Medical Examination Report
      • Occupational Accident Report (Treatment Information, Nature of Injury, Smoking Status, Alcohol Consumption, Chronic Illness Information, Medication Information, Medical History, Information on Physical Examination and Findings, etc.)
      • Medical Opinion Report
      • Health/Medical Report (Blood type information, chronic disease information, vaccination information, tetanus/ hepatitis diseases/other immunological disease information, medical history information, medical complaint information, disease information, surgical information, occupational accident information, occupational disease information, medical test/examination information, disability information, treatment information, smoking and/or alcohol use information, physical examination information, laboratory analysis information, fitness for work information, suitability for work information, suitability for working at heights information etc.)
      		 Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Execution of Fringe Benefits and Interests Processes for Employees, Execution of Activities in Accordance with Legislation, Execution of Occupational Health/Safety Activities, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your health data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 6 of the PDPL;

      • It is necessary for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, and for the planning, management and financing of health-care services by persons subject to legal obligation of confidentiality or by competent public institutions and organizations,
      • It is necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services, and social assistance.
      Methods of Collecting Personal Data Your data is collected via printed and electronic forms.
      Criminal Convictions and Security Measures
      Processed Personal Data Purposes of Personal Data Processing
      • Criminal Record (Where a Criminal Conviction or Security Measure Record Exists)
      		 Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Execution of Fringe Benefits and Interests Processes For Employees, Execution of Activities in Accordance with Legislation, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data regarding criminal convictions and security measures is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 6 of the PDPL;

      • It is necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services, and social assistance.
      Methods of Collecting Personal Data Your data is collected via printed and electronic forms and documents.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • To our Affiliates and Subsidiaries for the purposes of organisation and event management, execution of occupational health/safety activities, and the execution of goods/services production and operational processes;
      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution of activities in accordance with legislation, providing information to authorised persons, institutions and organisations, fulfilling obligations arising from employment contracts and legislation for employees, and execution of occupational health/safety activities;
      • To our Suppliers for the purposes of execution of goods/service purchasing processes,
      • To natural persons or private legal entities for the purposes of execution of logistics activities and execution of goods / services production and operation processes.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Subcontractor Representative Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      SUBCONTRACTOR REPRESENTATIVE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      • Turkish ID Number
      • Signature
      • Tax Identification Number
      • Signature Circular
      • Certificate of Activity
      • Foreign ID Number
      • Vehicle Registration Number
      • Passport Number
      • Driving Licence Number
      • Registration Number
      • Nationality
      • Photograph
      • Copy of Power of Attorney
      		 Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Execution of Activities in Accordance with Legislation, Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Financial and Accounting Activities, Execution of Investment Processes, Execution of Logistics Activities, Execution of Goods / Services Production and Operation Processes, Information Provision to Authorized Persons, Institutions, and Organizations, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via powers of attorney, contracts, and printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail Address
      • Mobile Phone Number
      • Company Name/Title
      • Work Address
      • Work Telephone Number
      • Fax Number
      • REM Address
      		 Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Execution of Activities in Accordance with Legislation, Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Financial and Accounting Activities, Execution of Investment Processes, Execution of Logistics Activities, Execution of Goods / Services Production and Operation Processes, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      • Reference Information
      		 Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Execution of Activities in Accordance with Legislation, Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Financial and Accounting Matters, Execution of Investment Processes, Execution of Logistics Activities, Execution of Goods / Services Production and Operation Processes, Information Provision to Authorized Persons, Institutions, and Organizations, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via powers of attorney, contracts, and printed and electronic forms.
      Financial Information
      Personal Data Processed Purposes of Personal Data Processing
      • Bank Account Information
      • Income Information
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes, Execution of Finance and Accounting Activities, Execution of Activities in Accordance with Legislation, Execution of Investment Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via contracts, powers of attorney, and printed and electronic forms.
      Customer Transaction Information
      Processed Personal Data Purposes of Personal Data Processing
      • Invoice, Promissory Note and Cheque Information
      • Order Information
      • Request Information
      		 Execution of Finance and Accounting Activities, Execution of Activities in Accordance with Legislation, Execution of Investment Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via contracts, powers of attorney, and printed and electronic forms.
      Professional Experience Information
      Processed Personal Data Purposes of Personal Data Processing
      • Certificates
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Visual and Audio Recording Information
      Processed Personal Data Purposes of Personal Data Processing
      • Visual Records
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and visual and audio recording devices.
      Physical Spaces Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • CCTV Recording Information
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of the Data Controller’s Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via CCTV cameras.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Judicial Authorities
      • Information in Correspondence with Administrative Authorities
      • Information in the Case File
      • Records Relating to Attachments, etc.
      • Information Covered by Notices of Demand/Notices of Default
      • Contract Information
      		 Execution of Activities in Accordance with Legislation, Follow-up and Execution of Legal Affairs, Execution of Contract Processes, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject,
      • Data processing is necessary for the establishment, exercise or protection of any right.
      Methods of Collecting Personal Data Your data is collected via printed and electronic forms, powers of attorney and contracts.
      Transaction Security Information
      Personal Data Processed Purposes of Personal Data Processing
      • Source IP
      • Destination IP
      • Date/Time
      • Traffic Data
      • Port Number
      • Username
      		 Execution of Information Security Processes, Execution of Activities in Accordance with Legislation, Provision of Information to Authorised Persons, Institutions and Organisations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the data subject’s fundamental rights and freedoms, the processing of data is carried out on the basis of the data controller’s legitimate interests.
      Methods of Collecting Personal Data Your data is collected via electronic systems.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • to our Affiliates and Subsidiaries for the purposes of execution of contract processes, financial and accounting operations, investment processes, and the production and operational processes of goods and services,
      • to Authorised Public Institutions and Organisations, for the purposes of execution of activities in accordance with legislation, information provision to authorized persons, institutions, and organizations, and fulfilling obligations arising from employment contracts and legislation for employees,
      • To our Suppliers for the purpose of execution / examination of business activities,
      • To natural persons or private law legal entities for the purposes of execution of finance and accounting activities and execution of business activities.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Vendor Employee Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      VENDOR EMPLOYEE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Processed Personal Data Purposes of Personal Data Processing
      • Name
      • Surname
      • Registration Number
      • Signature
      • Photograph
      • Date of Birth
      • Age
      • Place of Birth
      • Gender
      • Turkish ID Number
      • Foreign ID Number
      • Social Security Number
      • Nationality
      • Driving Licence Number
      • Copy of ID
      • Copy of Driving Licence
      • Copy of Diploma
      • Marital Status
      • Passport Number
      • Detailed Civil Registry Certificate
      • Copy of Marriage Certificate
      • Copy of Professional ID
      • Number of Children
      • Stamp
      • E-Signature
      • Copy of Vehicle Registration Certificate
      • Vehicle Registration Number
      • Vehicle License Plate Information
      • Insurance First Registration Date
      • Policy Number
      • Endorsement Number
      • Policy Start/End Date
      • Copy of Power of Attorney
      		 Execution of Audit/Ethics Activities, Execution of Emergency Management Processes, Execution / Examination of Business Activities, Execution of Activities in Accordance with Legislation, Execution of Internal Audit / Enquiry / Intelligence Activities, Planning of Human Resources Processes, Execution of Contract Processes, Execution of Training Activities, Provision of Information to Authorised Persons, Institutions and Organisations, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Execution of Advertising/Campaign /Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health and Safety Activities, Execution Of Activities For Ensuring Business Continuity, Receiving and Evaluating Suggestions for Business Process Improvement, Execution of Goods / Services Production and Operation Processes, Execution of Goods/Service Purchasing Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Goods/Services Sales Processes, Execution of Post-Sales Support Services for Goods/Services, Following up Requests/Complaints, Execution of Loyalty Processes Related to the Company/Products/Services, Organization and Event Management, Execution of Financial and Accounting Operations, Ensuring the Security of Physical Spaces, Execution of Investment Processes, Execution of Logistics Activities, Execution of Risk Management Processes, Execution of Strategic Planning Activities, Execution of Talent/Career Development Activities, Execution of Information Security Processes, Execution of Access Authorizations, Execution of Assignment Processes, Ensuring the Security of Movable Property and Resources, Carrying out Storage and Archive Activities, Management of Administrative Activities, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected during your participation in a meeting or event, or via printed and electronic forms, powers of attorney, contracts or social media accounts, through electronic systems.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail
      • Residential Address
      • Mobile Phone Number
      • Social Media Account Names
      • Home Telephone Number
      • Business Address
      • Business Name/Title
      • Proof of Residence
      • Business Registration Number
      • Work Telephone Number
      • Workplace Fax Number
      • Business E-mail Address
      		 Execution of Audit/Ethics Activities, Execution / Examination of Business Activities, Execution of Activities For Ensuring Business Continuity, Execution of Activities in Accordance with Legislation, Execution of Internal Audit / Enquiry / Intelligence Activities, Planning of Human Resources Processes, Conducting Training Activities, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Advertising/Campaign/Promotion Processes, Execution of Fringe Benefits and Interests Processes for Employees, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Ensuring the Security of Physical Spaces, Execution of Emergency Management Processes, Following up Requests/Complaints, Receiving and Evaluating Suggestions for Business Processes Improvement, Execution of Goods / Services Production and Operation Processes, Execution of Goods/Service Purchasing Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Goods/Services Sales Processes, Execution of Post-Sales Support Services for Goods/Services, Execution of Communication Activities, Execution of Company/Product/Service Loyalty Processes, Execution of Finance and Accounting Activities, Execution of Investment Processes, Execution of Risk Management Processes, Execution of Strategic Planning Activities, Conducting Talent/Career Development Activities, Execution of Information Security Processes, Execution of Management Activities, Execution of Logistics Activities, Execution of Marketing Analysis Studies, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected during your participation in a meeting or event, or via printed and electronic forms, powers of attorney, contracts or social media accounts, through electronic systems.
      Personnel Data
      Processed Personal Data Purposes of Personal Data Processing
      • Disciplinary Investigation
      • Position/Title Information
      • Resume Information
      • Seniority Information
      • Payroll Information
      • Performance Evaluation Reports
      • Medical Reports Regarding Employment
      • (Does not contain special category personal data.)
      • Certificate of Service/Employment
      • SSI Employment Registration Form
      • SSI Termination of Employment Declaration
      • Leave Information
      • Military Service Status Certificate
      • Reference Information
      • Timesheet Information
      • Private Health Insurance Policy
      • Premium Information
      • Overtime Information
      • Additional Payments and Deductions Information
      • Organisational Change Information
      • Promotion Information
      • SSI Occupational Accident Information
      • Health and Safety Reports and Documents
      • Occupational Health and Safety Training Information and Certificate
      • Shift Information
      • Personal Protective Equipment/Entrustment Records
      • Information on Temporary Assignment
      • Date of Hire
      • Date of Leaving
      • Accommodation/Travel Information
      • Equipment Entrustment Protocol
      • Shoe Size
      • Clothing Size
      • Leave (Administrative and Annual Leave)
      • Survey Responses
      		 Execution of Audit/Ethics Activities, Execution Of Activities For Ensuring Business Continuity, Execution of Internal Audit / Enquiry / Intelligence Activities, Execution / Examination of Business Activities, Execution of Activities in Accordance with Legislation, Planning of Human Resources Processes, Execution of Contract Processes, Execution of Training Activities, Provision of Information to Authorised Persons, Institutions and Organisations, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Advertising/Campaign/Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health/Safety Activities, Ensuring the Security of Physical Spaces, Execution of Emergency Management Processes, Execution of Goods / Services Production and Operation Processes, Execution of Goods/Service Purchasing Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Goods/Services Sales Processes, Execution of Post-Sales Support Services for Goods/Services, Following up Requests/Complaints, Execution of Loyalty Processes Related to the Company/Products/Services, Execution of Financial and Accounting Operations, Execution of Investment Processes, Execution of Logistics Activities, Execution of Risk Management Processes, Execution of Strategic Planning Activities, Execution of Information Security Processes, Execution of Access Authorisation, Execution of Assignment Processes, Execution of Storage and Archiving Activities, Execution of Management Activities, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected during your participation in a meeting or event, or via printed and electronic forms, powers of attorney, contracts or social media accounts, through electronic systems.
      Visual and Audio Recording Information
      Personal Data Processed Purposes of Processing Personal Data
      • Audio Recordings
      • Visual Recordings
      • CCTV (Images/Photographs)
      		 Execution of Customer Relationship Management Processes, Execution of Emergency Management Processes, Execution of Customer Satisfaction Activities, Organisational and Event Management, Execution of Advertising/Campaign/Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • The explicit consent of the data subject,
      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data Your personal data mentioned above is collected via visual and audio recording devices, CCTV cameras and electronic tracking systems.
      Family Member Information
      Processed Personal Data Purposes of Personal Data Processing
      • Name
      • Surname
      • Audio Recordings
      • Visual Records
      • Blood Type
      • National ID Number
      • Home Telephone Number
      • Mobile Phone Number
      • Position/Title Information
      • Address
      • Spouse and Child’s Name/Surname/Gender/Date of Birth
      • Date of First Insurance Registration
      • Policy Number
      • Endorsement Number
      • Policy Start Date
      • Policy End Date
      		 Execution of Marketing Analysis Studies, Execution of Activities in Accordance with Legislation, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • For “blood group” data, which constitutes special category personal data is processed based on the following legal grounds in Article 6;
      • It is necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services, and social assistance,
      • It is necessary for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, and for the planning, management and financing of health-care services by persons subject to legal obligation of confidentiality or by competent public institutions and organizations.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Judicial Authorities
      • Information in Correspondence with Administrative Authorities
      • Information in the Case File
      • Records relating to wage garnishment
      • Information Covered by Notices of Demand/Notices of Default
      • Contract Information
      		 Execution of Activities in Accordance with Legislation, Follow-up and Execution of Legal Affairs, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Logistics Activities, Execution of Goods/Service Sales Processes, Execution of Goods / Services Production and Operation Processes.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject,
      • Data processing is necessary for the establishment, exercise or protection of any right.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney and contracts.
      Financial Information
      Personal Data Processed Purposes of Personal Data Processing
      • Bank Account Information
      • Income Information
      • Information Obtained Under the Disability Tax Exemption Scheme
      • Information on Salary Changes
      		 Fulfilment of Obligations Arising from Employment Contracts and Legislation for Employees, Execution of Activities in Accordance with Legislation, Execution of Contract Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for the data controller to fulfil its legal obligations.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Professional Experience Information
      Processed Personal Data Purposes of Personal Data Processing
      • Qualification Information,
      • Course Attendance Information
      • In-Service Training Information,
      • Professional Qualification Information and Certificate
      • Working at Height Training Certificate (if work at height is to be carried out)
      • Certificates
      • Foreign Language Proficiency
      • Computer Skills
      • Education Documents
      • SRC Certificate
      		 Execution of Activities in Accordance with Legislation, Execution of Contract Processes, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Execution / Examination of Business Activities, Execution of Goods / Services Production and Operation Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Goods/Service Sales Processes, Execution of Logistics Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Location Information
      Processed Personal Data Purposes of Personal Data Processing
      • Vehicle Tracking System Data
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes, Execution of Activities in Accordance with Legislation, Execution of Logistics Activities, Execution of Goods/Service Sales Processes, Execution of Goods / Services Production and Operation Processes, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and electronic tracking systems.
      Physical Spaces Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • Entry and Exit Log Information
      • CCTV Recording Information
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution / Examination of Business Activities, Execution of Goods / Services Production and Operation Processes, Execution of Logistics Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, CCTV kameras, electronic systems and electronic tracking systems.
      Transaction Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • Source IP
      • Destination IP
      • Website Name
      • Date/Time
      • Traffic Data
      • Port Number
      • IP Address
      • MAC Address
      • Username
      • Device Information
      • Device Serial Number
      • Device IMEI Number
      		 Execution of Information Security Processes, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Ensuring the Security of Movable Property and Resources, Execution of Customer Relationship Management Processes, Execution / Examination of Business Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and through electronic systems.
      Special Category Personal Data
      Health Information
      Processed Personal Data Purposes of Personal Data Processing
      • Chest X-ray
      • Psychotechnical Assessment Report
      • Hepatitis Markers
      • Complete Blood Count
      • Smoking History
      • Alcohol Use Information
      • Pre-employment Periodic Medical Examination Report
      • Disability Report
      • Test Reports
      • Workplace Accident Report (Treatment Information, Nature of Injury, Chronic Illness Information, Medication Information, Medical History Information, Physical Examination and Findings, etc.)
      • Medical Report
      		 Execution of Marketing Analysis Studies, Execution of Activities in Accordance with Legislation, Execution of Occupational Health/Safety Activities, Execution of Contract Processes, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Execution / Examination of Business Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 6 of the PDPL;

      • It is necessary for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, and for the planning, management and financing of health-care services by persons subject to legal obligation of confidentiality or by competent public institutions and organizations,
      • It is necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services, and social assistance.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Criminal Convictions and Security Measures
      Processed Personal Data Purposes of Personal Data Processing
      • Criminal Record (Where a Criminal Conviction or Security Measure Record Exists)
      		 Execution of Activities in Accordance with Legislation, Execution of Contractual Processes, Execution of Finance and Accounting Activities, Execution / Examination of Business Activities, Execution of Investment Processes
      Legal Grounds for the Processing of Personal Data

      Your data regarding criminal convictions and security measures in accordance with the purposes set out above, based on the following legal grounds in Article 6 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary to fulfil legal obligations in the fields of employment, occupational health and safety, social security, social services and social assistance.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution of activities in accordance with legislation, information provision to authorized persons, institutions, and organizations, fulfilling obligations arising from employment contracts and legislation for employees, and execution of occupational health/safety activities;
      • To our Affiliates and Subsidiaries for the purposes of execution / examination of business activities, planning human resources processes, and execution of management activities;
      • To natural persons or private legal entities for the purposes of execution of company/product/service loyalty processes; execution of goods/service sales processes; and execution of strategic planning activities;
      • To Suppliers, for the purposes of execution of activities in accordance with legislation, execution of supply chain processes and execution of contractual processes in relation to products or services to be procured from them,
      • To our Customers for the purposes of execution of goods/service sales processes and execution of activities for ensuring business continuity.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Vendor Representative Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      VENDOR REPRESENTATIVE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      • Signature
      • Date of Birth
      • Photograph
      • Turkish ID Number
      • Foreign ID Number
      • Registration Number
      • Gender
      • Place of Birth
      • Marital Status
      • Stamp
      • Tax Identification Number
      • Signature Circular
      • Certificate of Activity
      • Vehicle Registration Number
      • Passport Number
      • Driving Licence Number
      • Licence Number
      • Nationality
      • Copy of Power of Attorney
      • Copy of Licence
      		 Conducting Training Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Execution of Advertising /Campaign/Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution / Examination of Business Activities, Execution of Activities For Ensuring Business Continuity, Execution of Goods/Service Purchasing Processes, Execution of Supply Chain Management Processes, Execution of Contract Processes, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Organisational and Event Management, Following up Requests/Complaints, Execution of Finance and Accounting Activities, Execution of Investment Processes, Execution of Goods/Service Sales Processes, Execution of Logistics Activities, Execution of Risk Management Processes, Execution of Strategic Planning Activities, Execution of Customer Relationship Management Processes, Execution of Information Security Processes, Execution of Goods / Services Production and Operation Processes, Follow-up and Execution of Legal Affairs, Execution of Management Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Contact Details
      Processed Personal Data Purposes of Personal Data Processing
      • Email
      • Home Address
      • Mobile Phone Number
      • Work Telephone Number
      • Work Address
      • Company Name/Title
      • Social Media Account Names
      • Fax Number
      • REM Address
      		 Conducting Training Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Advertising/Campaign/Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Execution / Examination of Business Activities, Execution of Contract Processes, Execution of Supply Chain Management Processes, Execution of Goods/Service Purchasing Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Conducting Loyalty Processes Related to the Company/Products/Services, Execution of Communication Activities, Following up Requests/Complaints, Execution of Finance and Accounting Activities, Execution of Investment Processes, Execution of Goods/Service Sales Processes, Execution of Activities For Ensuring Business Continuity, Execution of Risk Management Processes, Execution of Strategic Planning Activities, Execution of Customer Relationship Management Processes, Execution of Information Security Processes, Execution of Logistics Activities, Execution of Goods / Services Production and Operation Processes, Execution of Management Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Personnel Information
      Personal Data Processed Purposes of Personal Data Processing
      • Resume Information
      • Position/Title Information
      • SSI Employment Registration Form
      • Health and Safety Reports and Documents
      • Shift Information
      • Personal Protective Equipment/Issue Records
      • Temporary Assignment Certificate
      • Fit for Work Report
      • Reference Information
      		 Conducting Training Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Advertising/Campaign /Promotion Processes, Execution of Marketing Analysis Studies, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Ensuring the Security of Physical Spaces, Execution / Examination of Business Activities, Execution of Contract Processes, Execution of Supply Chain Management Processes, Execution of Goods/Service Purchasing Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Conducting Loyalty Processes Related to the Company/Products/Services, Execution of Communication Activities, Following up Requests/Complaints, Execution of Finance and Accounting Activities, Execution of Goods/Service Sales Processes, Execution of Activities For Ensuring Business Continuity, Execution of Risk Management Processes, Execution of Strategic Planning Activities, Execution of Investment Processes, Execution of Logistics Activities, Execution of Goods / Services Production and Operation Processes, Follow-up and Execution of Legal Affairs, Execution of Management Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL:

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Financial Information
      Personal Data Processed Purposes of Personal Data Processing
      • Bank Account Information
      • Income Information
      		 Conducting Training Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes, Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Execution of Finance and Accounting Activities, Execution of Investment Processes, Execution of Goods/Service Sales Processes, Execution of Logistics Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms or during participation in a meeting or event.
      Customer Transaction Information
      Personal Data Processed Purposes of Personal Data Processing
      • Invoice, Cheque and Bill of Exchange Information
      • Order Information
      • Request Information
      • Supplier Number
      		 Execution of Finance and Accounting Activities, Execution of Activities in Accordance with Legislation, Execution of Goods/Service Sales Processes, Execution of Logistics Operations, Execution of Goods / Services Production and Operation Processes, Execution of Contract Processes, Information Provision to Authorized Persons, Institutions, and Organizations, Ensuring the Security of Data Controller Operations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Judicial Authorities
      • Information in Correspondence with Administrative Authorities
      • Information in the Case File
      • Information Covered by Notices of Demand/Notices of Default
      		 Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject,
      • Data processing is necessary for the establishment, exercise or protection of any right.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Professional Experience Information
      Personal Data Processed Purposes of Personal Data Processing
      • Certificate of Professional Competence
      • Health and Safety Training Certificate
      • In-Service Training Information
      • Certificates
      • Date of Diploma
      • Diploma Number
      • Date of Diploma Issuance
      • Diploma Issuance Number
      • Course Information
      • SRC Certificate Information
      		 Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Conducting/Auditing Business Activities, Execution of Contract Processes, Fulfilling Obligations Arising from Employment Contracts and Legislation for Employees, Execution of Goods/Service Purchasing Processes, Execution of Supply Chain Management Processes, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records, Execution of Goods/Service Sales Processes, Execution of Logistics Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL:

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Visual and Audio Recording Information
      Processed Personal Data Purposes of Personal Data Processing
      • Visual Records
      • Audio Recordings
      		 Organisational and Event Management, Execution of Advertising/Campaign /Promotion Processes, Execution of Marketing Analysis Studies, Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • The explicit consent of the data subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and visual and audio recording devices.
      Physical Spaces Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • Entry and Exit Record Information
      • CCTV Recording Information
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of the Data Controller’s Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via visual and audio recording devices and CCTV cameras.
      Transaction Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • IP Information
      • Browser Information
      • Source IP
      • Destination IP
      • Date/Time
      • Traffic Data
      • Port Number
      • Username
      		 Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Following up Requests/Complaints, Execution of Information Security Processes, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data Your data is collected via electronic forms and electronic systems.
      Special Category Personal Data
      Health Information
      Processed Personal Data Purposes of Personal Data Processing
      • Medical Opinion Report
      • Workplace Accident Report (Treatment Information, Nature of Injury, Smoking History, Alcohol Consumption, Chronic Illness Information, Medication Information, Medical History Information, Information on Physical Examination and Findings, etc.)
      • Health Report (Blood group information, chronic disease information, vaccination information, tetanus/hepatitis/other immunological disease information, medical history information, medical complaint information, disease information, surgery information, information on work-related accidents, information on occupational diseases, information on tests/examinations, information on disability, information on treatment, information on tobacco and/or alcohol use, information on physical examination, information on laboratory analyses, information on fitness for work, information on suitability for work, information on suitability for working at heights, etc.)
      		 Execution of Occupational Health/Safety Activities, Conduct of Inspection/Audit Activities, Execution of Activities in Accordance with Legislation, Information Provision to Authorized Persons, Institutions, and Organizations, Execution / Examination of Business Activities, Conducting Contractual Processes
      Legal Grounds for the Processing of Personal Data

      Your health data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 6 of the PDPL;

      • It is necessary for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, and for the planning, management and financing of health-care services by persons subject to legal obligation of confidentiality or by competent public institutions and organizations,
      • It is necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services, and social assistance.
      Methods of Collecting Personal Data Your data is collected via printed and electronic forms, printed documents.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • To our Affiliates and Subsidiaries for the purposes of execution of supply chain management processes and execution / examination of business activities,
      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution of activities in accordance with legislation, information provision to authorized persons, institutions, and organizations, and execution of occupational health/safety activities;
      • To our Suppliers for the purposes of execution / examination of business activities, execution of goods/service purchasing processes, execution of contract processes, and execution of supply chain management processes;
      • To natural persons or private legal entities for the purposes of execution of goods/service sales processes, logistics activities, strategic planning activities, and goods/services production and operational processes.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Potential Supplier Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      POTENTIAL SUPPLIER

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      • Signature
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail
      • Work Phone Number
      • Mobile Phone Number
      • Work Address
      • Company Name/Title
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • to our Affiliates and Subsidiaries for the purposes of execution of goods/service purchasing processes, contract processes, and supply chain management processes,
      • to Authorised Public Institutions and Organisations for the purposes of execution / examination of business activities within the scope prescribed by law.
    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Potential Vendor Representative Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      POTENTIAL VENDOR REPRESENTATIVE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Processing Personal Data
      • Name
      • Surname
      • Turkish ID Number
      • Signature
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • E-mail
      • Work Phone Number
      • Mobile Phone Number
      • Work Address
      • Company Name/Title
      		 Execution / Examination of Business Activities, Execution of Communication Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • To our Affiliates and Subsidiaries for the purposes of execution of goods/service purchasing processes, contract processes, and supply chain management processes;
      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution / examination of business activities and execution of activities in accordance with legislation.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Potential Vendor Employee Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      POTENTIAL VENDOR EMPLOYEE

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      • Turkish ID Number
      • Signature
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Email
      • Work Phone Number
      • Mobile Phone Number
      • Work Address
      • Company Name/Title
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      		 Execution / Examination of Business Activities, Execution of Goods/Service Purchasing Processes, Execution of Contract Processes, Execution of Supply Chain Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • to our Affiliates and Subsidiaries for the purposes of execution of goods/service purchasing processes, contract processes, and supply chain management processes;
      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution / examination of business activities and execution of activities in accordance with legislation.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Customer Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      CUSTOMER

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Processed Personal Data Purposes of Personal Data Processing
      • Name
      • Surname
      • Signature
      • Copy of Driving Licence
      • Copy of ID
      • Turkish ID Number
      • Tax Identification Number
      • Vehicle Registration Number
      • Original and Copy of Power of Attorney
      • Signature Circular
      		 Execution of Audit/Ethics Activities, Execution / Examination of Business Activities, Execution of Activities For Ensuring Business Continuity, Execution of Internal Audit / Enquiry / Intelligence Activities, Execution of Occupational Health and Safety Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Following up Requests/Complaints, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Execution of Goods / Services Production and Operation Processes, Receiving and Evaluating Suggestions for Business Processes Improvement, Execution of Goods/Service Sales Processes, Execution of Contract Processes, Execution of After-Sales Support Services Execution of After-Sales Support Services, Execution of Loyalty Processes for the Company/Products/Services, Execution of Communication Activities, Execution of Goods/Services Procurement Processes, Organisation and Event Management, Execution of Finance and Accounting Operations, Execution of Investment Processes, Execution of Strategic Planning Activities, Execution of Logistics Activities, Execution of Supply Chain Management Processes, Execution of Risk Management Processes, Execution of Information Security Processes, Follow-up and Execution of Legal Affairs, Carrying out Storage and Archive Activities, Ensuring the Security of Data Controller Operations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Contact Details
      Processed Personal Data Purposes of Personal Data Processing
      • Company Name/Title
      • Residential Address
      • Email Address
      • Mobile Phone Number
      • Work Telephone Number
      • REM Address
      • Fax Number
      • Work Address
      		 Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Following up Requests/Complaints, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Execution of Goods / Services Production and Operation Processes, Execution of Activities For Ensuring Business Continuity, Receiving and Evaluating Suggestions for Business Processes Improvement, Execution / Examination of Business Activities, Execution of Goods/Services Sales Processes, Execution of Communication Activities, Execution of Post-Sales Support Services for Goods/Services, Execution of Loyalty Processes Related to the Company/Products/Services, Execution of Goods/Services Procurement Processes, Organisation and Event Management, Execution of Financial and Accounting Operations, Execution of Investment Processes, Execution of Logistics Activities, Execution of Supply Chain Management Processes, Execution of Strategic Planning Activities, Execution of Risk Management Processes, Execution of Information Security Processes, Carrying out Storage and Archive Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Personnel Information
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      • Temporary Assignment Certificate
      • SSI Employment Registration Form
      • Personal Protective Equipment Issue Information
      • Certificate of Fitness for Work
      • Resume Information
      		 Execution of Audit/Ethics Activities, Execution / Examination of Business Activities, Execution Of Activities For Ensuring Business Continuity, Execution of Internal Audit / Enquiry / Intelligence Activities, Execution of Occupational Health/Safety Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Execution of Contract Processes, Following up Requests/Complaints, Follow-up and Execution of Legal Affairs, Execution of Communication Activities, Execution of After-Sales Support Services, Execution of Company/Product/Service Loyalty Processes, Execution of Goods/Service Purchasing Processes, Organisation and Event Management, Execution of Goods / Services Production and Operation Processes, Execution of Finance and Accounting Activities, Execution of Investment Processes, Execution of Goods/Service Sales Processes, Execution of Logistics Activities, Execution of Supply Chain Management Processes, Execution of Strategic Planning Activities, Execution of Risk Management Processes, Execution of Information Security Processes, Execution of Customer Relationship Management Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Financial Information
      Personal Data Processed Purposes of Processing Personal Data
      • Bank Account Information
      • Credit Card Information
      		 Execution / Examination of Business Activities, Execution of Goods/Service Sales Processes, Execution of After-Sales Support Services, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Conducting Contractual Processes, Following up Requests/Complaints, Execution of Communication Activities, Execution of Company/Product/Service Loyalty Processes, Execution of Activities in Accordance with Legislation, Execution of Finance and Accounting Activities, Execution of Investment Processes
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Customer Transaction Information
      Personal Data Processed Purposes of Personal Data Processing
      • Invoice, Promissory Note and Cheque Information
      • Order Information
      • Request Information
      • Transaction Information (Returns, Orders, Changes, Cancellations)
      • Customer Number
      		 Execution / Examination of Business Activities, Execution of Goods/Service Sales Processes, Execution of After-Sales Support Services, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Execution of Contract Processes, Following up Requests/Complaints Execution of Communication Activities, Execution of Goods / Services Production and Operation Processes, Execution of Company/Product/Service Loyalty Processes, Execution of Customer Relationship Management Processes, Ensuring the Security of Data Controller Operations, Execution of Activities in Accordance with Legislation, Execution of Finance and Accounting Activities, Execution of Investment Processes, Execution of Information Security Processes, Execution of Logistics Activities, Execution of Supply Chain Management Processes, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, powers of attorney, contracts, or during participation in a meeting or event, or via social media accounts.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Judicial Authorities
      • Information in Correspondence with Administrative Authorities
      • Information Covered by Notices/Warnings
      • Records Relating to Attachment, etc.
      • Contract Information
      • Information in the Court File
      		 Execution of Activities in Accordance with Legislation, Execution of Contract Processes, Information Provision to Authorized Persons, Institutions, and Organizations, Follow-up and Execution of Legal Affairs
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Data processing is necessary for the establishment, exercise or protection of any right,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via powers of attorney, contracts, printed and electronic forms.
      Professional Experience Information
      Processed Personal Data Purposes of Personal Data Processing
      • Professional Qualification Certificate
      • Health and Safety Training Certificate
      • In-Service Training Information
      		 Execution / Examination of Business Activities, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Visual and Audio Recording Information
      Processed Personal Data Purposes of Personal Data Processing
      • Visual Records
      • Audio Recordings
      		 Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Following up Requests/Complaints
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and CCTV cameras.
      Physical Spaces Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • CCTV Recordings
      		 Execution / Examination of Business Activities, Execution of Goods / Services Production and Operation Processes, Execution of Logistics Activities, Ensuring the Security of Data Controller Operations, Ensuring the Security of Movable Property and Resources
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data Your personal data mentioned above is collected via CCTV cameras.
      Processing Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • IP Information
      • Browser Information
      		 Execution of Information Security Processes, Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Following up Requests/Complaints
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data Your data is collected via electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred, by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • To our Subsidiaries and Affiliates, For the purposes of execution of strategic planning activities, execution of goods / services production and operation processes, and execution of customer relationship management processes,
      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution of activities in accordance with legislation, information provision to authorized persons, institutions, and organizations, and execution of occupational health/safety activities
      • To our Suppliers for the purpose of execution of goods / services production and operation processes,
      • To natural persons or private legal entities for the purposes of execution / examination of business activities and managing loyalty programmes related to the company, products or services,
      • To Subcontractors for the purpose of execution of goods / services production and operation processes.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Potential Customer Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      POTENTIAL CUSTOMER

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Processed Personal Data Purposes of Personal Data Processing
      • Name
      • Surname
      • Signature
      		 Execution of Activities in Accordance with Legislation, Execution Of Activities For Ensuring Business Continuity, Execution / Examination of Business Activities, Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Following up Requests/Complaints, Execution of Goods/Service Sales Processes, Execution of Contract Processes, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the fundamental rights and freedoms of the data subject, the necessity of processing data for the legitimate interests of the data controller.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, or during participation in a meeting or event, or through social media accounts.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Email Address
      • Work Telephone Number
      • Mobile Phone Number
      • Work Address
      • Company Name/Title
      		 Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Following up Requests/Complaints, Execution of Goods/Service Sales Processes, Execution of Activities in Accordance with Legislation, Execution of Contract Processes, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the fundamental rights and freedoms of the data subject, the necessity of processing data for the legitimate interests of the data controller.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, or during participation in a meeting or event, or through social media accounts.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Resume Information
      • Position/Title Information
      		 Execution of Activities in Accordance with Legislation, Execution Of Activities For Ensuring Business Continuity, Execution / Examination of Business Activities, Execution / Examination of Business Activities, Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Organization and Event Management, Following up Requests/Complaints, Execution of Goods/Service Sales Processes, Execution of Contract Processes, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the fundamental rights and freedoms of the data subject, the necessity of processing data for the legitimate interests of the data controller.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, or during participation in a meeting or event, or through social media accounts.
      Customer Transaction Information
      Processed Personal Data Purposes of Personal Data Processing
      • Enquiry Information
      		 Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Following up Requests/Complaints
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the fundamental rights and freedoms of the data subject, the necessity of processing data for the legitimate interests of the data controller.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, during your participation in a meeting or event, or through social media accounts.
      Visual and Audio Recording Information
      Processed Personal Data Purposes of Personal Data Processing
      • Audio Recordings
      • Visual Recordings
      		 Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Following up Requests/Complaints
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the fundamental rights and freedoms of the data subject, the necessity of processing data for the legitimate interests of the data controller.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms, or during participation in a meeting or event, or through social media accounts.
      Transaction Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • IP Address
      • Browser Information
      		 Execution of Information Security Processes, Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Execution of Customer Relationship Management Processes, Execution of Customer Satisfaction Activities, Following up Requests/Complaints
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Provided that it does not infringe upon the fundamental rights and freedoms of the data subject, the necessity of processing data for the legitimate interests of the data controller.
      Methods of Collecting Personal Data Your data is collected via electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • to our Affiliates and Subsidiaries for the purposes of managing organisations and events, execution of customer relationship management processes, and execution business activities;
      • To Authorised Public Institutions and Organisations, within the scope prescribed by law, for the purposes of execution of activities in accordance with legislation and information provision to authorized persons, institutions, and organizations;
      • To natural persons or private legal entities for the purposes of execution of business operations and organization and event management.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Customer Vendor Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      CUSTOMER VENDOR

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Processed Personal Data Purposes of Personal Data Processing
      • Name
      • Surname
      • Copy of Driving Licence
      • Copy of ID
      • Signature
      		 Execution / Examination of Business Activities, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Company Name/Title
      		 Execution / Examination of Business Activities, Execution of Communication Activities, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      • Temporary Assignment Certificate
      • SSI Employment Registration Form
      • Personal Protective Equipment Issue Form
      • Fit for Work Certificate
      		 Execution / Examination of Business Activities, Execution of Occupational Health/Safety Activities, Conduct of Inspection/Audit Activities, Conduct of Activities in Compliance with Legislation, Ensuring the Security of Physical Spaces, Provision of Information to Authorised Persons, Institutions and Organisations
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Professional Experience Information
      Processed Personal Data Purposes of Personal Data Processing
      • Certificate of Professional Competence
      • Health and Safety Training Certificate
      • In-Service Training Information
      		 Execution / Examination of Business Activities, Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Special Category Personal Data
      Health Information
      Processed Personal Data Purposes of Personal Data Processing
      • Health Report
      		 Execution of Occupational Health/Safety Activities, Execution of Audit/Ethics Activities, Execution of Activities in Accordance with Legislation, Ensuring the Security of Physical Spaces, Information Provision to Authorized Persons, Institutions, and Organizations.
      Legal Grounds for the Processing of Personal Data

      Your health data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 6 of the PDPL;

      • It is necessary for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, and for the planning, management and financing of health-care services by persons subject to legal obligation of confidentiality or by competent public institutions and organizations.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • to Authorised Public Institutions and Organisations for the purposes of ensuring that activities are conducted in accordance with the legislation and information provision to authorized persons, institutions, and organizations.
    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Visitor Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      VISITOR

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Processed Personal Data Purposes of Personal Data Processing
      • Name
      • Surname
      • Turkish ID Number
      • Foreign ID Number
      • Vehicle Registration Number
      • Passport Number
      • Driving Licence Number
      • Licence Number
      • Nationality
      • Photograph
      • Signature
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Company Name/Title
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for the data controller to fulfil its legal obligations,
      • Provided that it does not infringe upon the data subject’s fundamental rights and freedoms, the processing of data is carried out on the basis of the data controller’s legitimate interests.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Physical Space Security
      Processed Personal Data Purposes of Personal Data Processing
      • Entry and Exit Log Information
      • CCTV Recording Information
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms and CCTV cameras.
      Visual and Audio Recordings
      Personal Data Processed Purposes of Personal Data Processing
      • Visual Records
      		 Ensuring the Security of Physical Spaces, Ensuring the Security of Movable Property and Resources, Ensuring the Security of Data Controller Operations, Creating and Tracking Visitor Records
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is necessary for the data controller to fulfil its legal obligations,
      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via CCTV cameras.
    • Transfer of Personal Data

      Your personal data may be transferred by complying with the rules based on in Article 8 of the PDPL regarding domestic transfers, and by taking the necessary technical and administrative measures;

      • To authorised public institutions and organisations for the purposes of ensuring activities are conducted in accordance with the law and information provision to authorized persons, institutions, and organizations,
      • To our Affiliates and Subsidiaries, as well as our Suppliers, for the purposes of creating and tracking visitor records and ensuring the security of physical spaces.

      As Ekol, by taking the necessary technical and administrative measures, data limited to these individuals and processes may be shared with affiliates, subsidiaries, subcontractors, and suppliers abroad, in case of legislative obligations in the relevant country, with foreign public institutions and organizations, in accordance with the provisions of Article 9 of the PDPL, for the following purposes:

      If the process in which your data is processed involves an overseas connection due to our operations encompassing logistics services, including those overseas, for the purposes of execution of our business operations and the overseas assignments and training activities of our employee,

      In connection with products or services to be procured from suppliers established abroad, for the purposes of executing of information security processes, carrying out storage and archiving activities.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Shareholder/Partner Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      SHAREHOLDER/PARTNER

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Information

      Detailed information regarding the personal data processed relating to shareholders/partners is published in a manner accessible only to our shareholders/partners, and they have been provided with detailed information on this subject.

      If you are a former shareholder/partner of Ekol, you may submit requests regarding your processed personal data and exercise your rights by using one of the application methods set out in this Privacy Notice.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Board Member Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      BOARD MEMBER

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Information

      Detailed information regarding the personal data processed relating to board members is published in a manner accessible only to our board members, and they have been provided with detailed information on this subject.

      If you are a former board member of the Ekol, you may submit requests regarding your processed personal data and exercise your rights by using one of the application methods set out in this Privacy Notice.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Public Official Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      PUBLIC OFFICIAL

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      • Registration Number
      • Signature
      		 Execution / Examination of Business Activities, Execution of Goods / Services Production and Operation Processes, Execution of Logistics Activities, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Email
      • Work Phone Number
      • Business Address
      • Business Name/Title
      		 Execution / Examination of Business Activities, Execution of Activities in Accordance with Legislation, Execution of Communication Activities
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      		 Execution / Examination of Business Activities, Execution of Goods / Services Production and Operation Processes, Execution of Logistics Activities, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Physical Spaces Security Information
      Processed Personal Data Purposes of Personal Data Processing
      • CCTV Recordings
      		 Execution / Examination of Business Activities, Execution of Goods / Services Production and Operation Processes, Execution of Logistics Activities, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for the data controller to fulfil its legal obligations.
      Methods of Collecting Personal Data Your personal data mentioned above is collected via CCTV cameras.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Administrative Authorities
      		 Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via both printed and electronic means.
    • Transfer of Personal Data

      Your personal data may be transferred,

      • To Authorised Public Institutions and Organisations for the purposes of execution of activities in accordance with legislation and information provision to authorized persons, institutions, and organizations,
      • to our Suppliers for the purposes of execution of goods / services production and operation processes, and execution of logistics activities.
    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Arbitrator Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      ARBITRATOR

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Personal Data Processing
      • Name
      • Surname
      		 Execution / Examination of Business Activities, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Email
      • Work Telephone Number
      • Work Address
      • Company Name/Title
      • Mobile Phone Number
      		 Execution / Examination of Business Activities, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Personnel Data
      Personal Data Processed Purposes of Personal Data Processing
      • Position/Title Information
      		 Execution / Examination of Business Activities, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via printed and electronic forms.
      Legal Transaction
      Processed Personal Data Purposes of Personal Data Processing
      • Information in Correspondence with Administrative Authorities
      		 Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • It is expressly provided for by the laws,
      • It is necessary for compliance with a legal obligation to which the data controller is subject,
      • Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract.
      Methods of Collecting Personal Data The personal data mentioned above is collected via both printed and electronic means.
    • Transfer of Personal Data

      Your personal data is not transferred. A transfer may be made if requested by authorised persons, institutions or organisations.

    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.

  • Ekol Lojistik A.Ş. Persons Making the Notification Privacy Notice

      PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
      PERSONS MAKING THE NOTIFICATION

      Data Controller: EKOL LOJİSTİK ANONİM ŞİRKETİ
      Eyüp Sultan Mah. Mehmet Akif St. No:3/A Sancaktepe/İstanbul

      Ekol Lojistik Anonim Şirketi (“Ekol”) has prepared this Privacy Notice to inform you, the data subjects, regarding the processing, storage and transfer of your personal data within the framework of activities arising from the Personal Data Protection Law No. 6698 (“PDPL”) and the relevant legislation and legal regulations.

    • Which personal data is processed and what are the purposes of processing?
      Identity Information
      Personal Data Processed Purposes of Processing Personal Data
      • Name
      • Surname
      		 Execution of Company/Product/Service Loyalty Processes, Execution of communication activities, Following up Requests/Complaints, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via electronic forms.
      Contact Information
      Processed Personal Data Purposes of Personal Data Processing
      • Email
      • Home Telephone Number
      • Mobile Phone Number
      • Work Telephone Number
      		 Execution of Company/Product/Service Loyalty Processes, Execution of Communication Activities, Following up Requests/Complaints, Execution of Activities in Accordance with Legislation
      Legal Grounds for the Processing of Personal Data

      Your personal data is processed by Ekol in accordance with the purposes listed above, based on the following legal grounds in Article 5 of the PDPL;

      • Processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject.
      Methods of Collecting Personal Data The personal data mentioned above is collected via electronic forms.
    • What is the legal basis for collecting your special categories of personal data?

      Special categories of personal data are data relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and dressing, membership of association, foundation or trade-union, health, sexual life, criminal conviction and security measures, and biometrics and genetics.

      Special categories of personal data require a higher level of protection compared to other data categories. It is stipulated under the PDPL that a separate notification is required to process such data.

    • How long is your personal data retained?

      If a time period for the retention of data is specified in the law or relevant legislation, your personal data must be retained for at least this specified period. If no such period is stipulated in the law or relevant legislation, they are retained for reasonable periods determined on the condition that they are relevant, limited, and proportionate to the purposes of processing.

    • What are your rights as a data subject?

      Under the PDPL and relevant legislation, regarding your personal data you have the following rights:

      • To learn whether your personal data are processed or not,
      • If your personal data are processed, to request information thereabout,
      • To learn the purpose of the processing of your personal data, and whether these personal data are then used for the intended purposes or not,
      • To learn the identity of third parties to whom your personal data are transferred within country or abroad,
      • To request the rectification of the incomplete or inaccurate data, if any,
      • To request the erasure or destruction of your personal data within the frame of the terms and conditions specified in Law,
      • If you request completion or correction of incomplete or inaccurate data, or erasure or destruction of your personal data, to request that this situation be notified to the third parties to whom we transfer your personal data,
      • To object to the emergence of a result against the person her/himself due to analyzing the processed data exclusively through automatic systems,
      • To request compensation for the damage arising from the unlawful processing of your personal data.
    • How can you exercise your rights?

      You can submit your requests and applications regarding your personal data by using the Data Subject Application Form available on our website;

      • By sending an email to [email protected] using the email address previously provided and registered in our systems,
      • By sending a letter with a wet signature and supporting identity documents to the address: Adil Mahallesi Ekol Cad. No: 2 Sultanbeyli/İstanbul,
      • By applying to Ekol in person with a valid identity document,
      • By signing with a mobile signature or secure electronic signature and sending an email to [email protected],
      • By sending it to our registered electronic mail (REM) address [email protected] using a registered electronic mail (REM) address and secure electronic signature or mobile signature

      You can forward it to Ekol.

      Pursuant to the Communiqué on the Procedures and Principles of Application to the Data Controller, the application of the Data Subject must include the name, surname, signature if the application is in writing, Republic of Türkiye identification number, (passport number if the applicant is a foreigner), residential or workplace address for notification, e-mail address for notification, telephone number and fax number, and information on the subject of the request.

      The Data Subject must clearly and comprehensibly state the matter requested in the application, which will be made to exercise the rights mentioned above and includes explanations regarding the right he/she requests to exercise. Information and documents regarding the application must be attached to the application.

      Although the subject of the request must be related to the applicant's person, if acting on behalf of someone else, the applicant must be authorized and this authorization must be documented (power of attorney). If the application is within the scope of sensitive data, the applicant must be specifically authorized in accordance with Article 10 of the Regulation on Personal Health Data. In addition, the application must include identity and address information and identity-verifying documents must be attached to the application.

      Requests made by unauthorized third parties on behalf of someone else will not be evaluated.

    • What is the response time for your requests regarding the processing of your personal data?

      Your requests regarding your personal data will be evaluated and answered within 30 days at the latest from the date it reaches the relevant department. In the event that your application is evaluated negatively, the reasons for the reasoned rejection will be communicated to you via e-mail or postal mail to the address you specified in the application, if possible, through the procedure in which the request was made.